Be the first reference
hotel on the page.
Inbound interest has outpaced what we can responsibly onboard this quarter, so Cohort 1 is admitted by application. Qualified design-partner hotels will be featured on this page in July — earlier applications get earlier slots.
HotelRMS is pre-revenue and actively recruiting design-partner hotels. The case studies that will live here have not been written because the first reference customer has not signed yet — and we'd rather show you an honest empty page than invent results.
We are looking for US independent hotels and branded franchisees, 75–250 rooms, running on a supported PMS. Design-partner terms include a free 7-day backtest of your last 12 months of bookings, a co-authored published case study after 90 days of live operation, and a fixed-price commitment for the remainder of the calendar year.
What a HotelRMS case study looks like
Once a design partner is 90 days in, the published case study for that property will include:
- Net RevPAR lift: measured uplift in net revenue per available room versus the prior 12 months, after OTA commissions and channel distribution costs are subtracted. The metric most hotel owners actually care about — not gross ADR.
- Recommendation acceptance rate: percentage of HotelRMS-issued rate moves that the property's revenue manager applied. A leading indicator of model trust over time.
- Time savings: hours per week the revenue team spent on rate decisions before HotelRMS versus after, measured against a self-reported baseline.
- Group displacement outcomes: when group inquiries were accepted or declined, what the displacement math predicted, and how actuals tracked.
- A quote from the customer's general manager or director of revenue management, co-authored, no marketing ghost-writing.
- Methodology note: exactly how every number above was measured, so a competing vendor cannot credibly dismiss the result as cherry-picked.
Design-partner terms
HotelRMS is recruiting three to five design-partner hotels for the first cohort. Concrete terms below; everything is negotiable except item 4.
- Free 7-day backtest: upload (or sync via supported PMS) 12 months of bookings; the backtest report shows what HotelRMS would have recommended day-by-day and what the resulting net-revenue impact would have been. No obligation after the backtest concludes.
- Fixed-price commitment: if you proceed to live operation, the contract price is fixed for the remainder of the calendar year regardless of published pricing changes.
- Quarterly executive review: the founder personally walks through forecast accuracy, recommendation history, and adjustments with you and ownership.
- Co-authored case study at 90 days: published here with your name, brand, and operational permission. Non-negotiable — this is the core value exchange of the design-partner program.
- Direct line to engineering: early partners file feature requests directly with the person writing the code. Median time-to-merge during the design-partner phase is under 5 business days.
Frequently asked questions
Does HotelRMS have paying customers yet?
No. HotelRMS is pre-revenue and pre-launch. The platform is production-deployed at hotelrms.com and operationally complete, but no commercial customer has signed yet. Design-partner recruiting is open as of May 2026.
What size hotel is HotelRMS designed for?
HotelRMS targets independent hotels and branded franchisees in the 75 to 250 room range, primarily in the United States. The platform supports any size on supported PMSes, but the design-partner program is scoped to this segment.
What PMS systems does HotelRMS integrate with?
Twenty native PMS connectors are live as of May 2026: Cloudbeds, Mews, Apaleo, Opera Cloud, Oracle Suite8, SynXis, Pegasus, RoomRaccoon, Stayntouch, innRoad, Visual Matrix, Maestro (REST + SOAP), HotelKey, Infor HMS, Protel/Planet, Guestline, Hotelogix, WebRezPro, ResNexus, innRoad, Visual Matrix, Maestro, and HotelKey. Apaleo marketplace listing is in progress.
How does HotelRMS pricing work?
HotelRMS charges a flat 3.50 US dollars per room per month with no tier-gating, no quote walls, and no multi-year contract requirement. The price is approximately 60 to 75 percent below enterprise revenue management incumbents IDeaS, Duetto, and Atomize at feature parity.
What is the design-partner program?
HotelRMS is recruiting three to five US independent hotels or branded franchisees in the 75 to 250 room range to be first reference customers. Design partners receive a free 7-day backtest of their last 12 months of bookings, a fixed-price commitment for the calendar year, quarterly executive reviews with the founder, and a co-authored published case study after 90 days of live operation.
How is HotelRMS different from IDeaS, Duetto, and Atomize?
HotelRMS bundles three engines (revenue management, market intelligence, demand forecasting) in a single platform at flat per-room pricing, where the incumbents typically require separate purchases or expensive enterprise tiers. Every rate recommendation includes a plain-English rationale and citations to compset, pickup, and event signals — explainable AI by default, not as a paid add-on.
Where is HotelRMS based?
HotelRMS is headquartered in the Dallas-Fort Worth Metro Area, Texas, USA, with a distributed team.
How do I apply to be a design partner?
Email hello@hotelrms.com with your property name, room count, current PMS, and current revenue-management approach. Initial response within 48 hours.
Want to be the first?
See HotelRMS in action first, then reach out about design-partner terms.